1998 ADSA-ASAS Joint Meeting
Information for Exhibitors

Coming Together in Colorado
Two international associations, the American Dairy Science Association and the American Society of Animal Science, share a reputation for attracting top researchers to their meetings for exchanges of scientific and technical information. This is an opportunity for you to join these two associations for one great meeting. In all, nearly 4000 animal agriculture professionals will be coming together for the event. We invite you to be a part of the 1998 ADSA-ASAS Joint Meeting in Denver, Colorado, July 27-31 by exhibiting with us.

Who Will Be Attending?
Nearly 4000 dairy and animal industry professionals, representing nearly every major university, extension department, governmental agency, and agricultural corporation worldwide, will come together for an exchange of scientific information. ADSA and ASAS members are the decision makers you need to meet.

Who Should Exhibit?
You should exhibit if you provide any of the following:

• Animal Feeds and Ingredients
• Animal Production Equipment and Housing
• Artificial Insemination and Embryo Transfer Equipment and Supplies
• Computer Hardware and Software
• Flavoring Ingredients
• Food Processing Equipment
• Food Products and Packaging
• Industry Publications
• Information Services
• Laboratory and Testing Equipment and Supplies
• Pharmaceuticals
• Textbooks and Teaching Aids
• Veterinary Supplies

Exhibits that Attract the Right Crowds
Exhibits are a fully integrated part of the ADSA-ASAS Joint Meeting and Western Section Meeting, sharing the exhibit hall with the scientific poster sessions. More than 1500 scientific presentations will be presented during the joint meeting, nearly half of which are poster presentations, ensuring continual traffic through the exhibits and posters during the meeting. What's more, sessions are scheduled throughout each day, meaning that every meeting participant is likely to visit the exhibit area several times. Meeting goers will have ample time to study your display, exchange ideas, and learn about your products.

Professional Contact
Unlike many meetings at which your company or organization may exhibit, ADSA-ASAS meetings offer exhibitors full registration for the meeting, which includes participation in scientific presentations, professional enrichment seminars, and most social gatherings.Your representatives will have plenty of time to network, relax, and even enjoy their meeting experience!

Complete Registration List
As an added exhibitor benefit, ADSA-ASAS will send each exhibiting firm and organization a complimentary listing of meeting registrants shortly after the meeting. This listing will include the name, company or organization, and complete mailing address of every person who registered for the 1998 Joint Meeting.

Decoration and Drayage
Booths will have standard 8' back drop drapes with 3' dividers. Each exhibitor will have a draped table, 2 side chairs, a waste can, and a 7" x 44" identification sign. Information concerning drayage, booth furnishings, electrical services, etc. will be mailed to exhibitors in May 1998.

Housing
Five hotels have been enlisted to serve as ADSA-ASAS meeting properties. No matter which hotel you choose, you ll be no more than a two- to three-block walk from the convention center, thanks either to their proximity to the convention center or to the 16th Street Mall's free shuttle. All housing arrangements, including requests for hospitality suites, should be made through the Denver Housing Bureau. A housing form will be sent with your exhibit confirmation, upon request, or may be obtained from this web site. Exhibitors are encouraged to make reservations early for the best choice of accommodations. For more information, contact the Denver Housing Bureau at 303/892-1112 ext. 601.

Service Information

Booth Rates
All spaces are 10' x 10'. Spaces are priced according to their zone.
Zone A — $950 (corner spaces)

Zone B — $800 (all other spaces)

Please select six booth locations from the floor plan (by number) and list in order of preference on the enclosed Agreement to Reserve Exhibit Space. Space reservations received with payment by April 15, 1998 will be assigned choice of space(s) on a first come, first served basis. Contracts received after April 15 will be honored on an availability basis. To ensure your reservation, payment should accompany application. Special space requests (such as 4-space islands, end caps, etc.) should be received before April 15. Special requests received after April 15 will be accommodated on an availability basis only.

Reservation Deadline
The registration deadline is April 15, 1998 to guarantee exhibit space.
All reservations received with payment by April 15 will be assigned preferred spaces on a first come, first served basis. All reservations received after April 15 will be accepted on an availability basis. Space will not be assigned until payment is received.

Complimentary Registration
Each exhibiting firm will be given two free annual meeting registrations for each 10' x 10' space reserved valued at more than $400. Special exhibitor identification badges will be provided for additional representatives working at the exhibit but not wishing to attend sessions. Exhibitor registration materials will be available Spring 1998 and will be sent after that date, upon receipt of your contract, or at your request. All ADSA-ASAS Joint Meeting registrants, including exhibitors, must complete registration materials.

Payment for Space
Payment is due at the time of application. Make checks payable and send application to:

Exhibit Schedule

Setup:

Monday, July 27 - 11:00 a.m. - 5:00 p.m.

Exhibit Hours:

Tuesday, July 28 - 8:00 a.m. - 5:00 p.m.
Wednesday, July 29 - 8:00 a.m. - 5:00 p.m.
Thursday, July 30 - 8:00 a.m. - 5:00 p.m.

Dismantling:

Thursday, July 30 - 5:00 p.m. - 8:00 p.m.

Planning Calendar

September 1997

Housing form(*.pdf) available, to be sent upon receipt of exhibit agreement or upon request. Also available on-line.

November 20, 1998

Call for Papers available upon request.

January 30, 1998

Deadline for Call for Papers.

Spring 1998

Registration materials will be sent to exhibitors.

April 15, 1998

Deadline for guaranteed exhibit space.
Deadline for advertising reservations.

May 1998

Decorator kits for signage, shipping, furniture, carpet, electrical, labor, etc. will be sent to all paid exhibitors.

May 15, 1998

Deadline for receiving advertising copy.
Deadline for receiving booth descriptions for publication in the official meeting program. Please include description when you submit your Agreement to Reserve Exhibit Space.

June 22, 1998

Deadline for meeting registration, including the two complimentary exhibitor registrations and any additional exhibitor identification passes.
Deadline for hotel reservation form.

July 27, 1998

Exhibitor move in 11:00 a.m. - 5:00 p.m.

July 28, 1998

Show hours 8:00 a.m. - 5:00 p.m.

July 29, 1998

Show hours 8:00 a.m. - 5:00 p.m.

July 30, 1989

Show hours 8:00 a.m. - 5:00 p.m.

Exhibit breakdown 5:00 p.m. - 8:00 p.m.

1997 ADSA and ASAS Exhibitors

Contact ADSA-ASAS Exhibit Department for complete list of past exhibitors at ADSA and ASAS meetings.

ABC Laboratories
Academic Press
Advanced Instruments, Inc.
AFIAAgrimerica, Inc.
Alltech, Inc.
ALOKA
American Protein Corporation
Animal Industry Foundation
Animal Ultrasound Services
ANKOM Technology
ARPAS
Babcock Institute, University of Wisconsin
Bar Diamond, Inc.
Brill Corporation, The
CAB International
Canadian Dairy Extension Committee
Chr. Hansen BioSystems
Church & Dwight Co., Inc.
Classic Medical Supply
Cooperative Research Farms
Cornell University
Cotton Incorporated
CVNA Software
Distributors Processing, Inc.
Elsevier Science, Inc.
Fats and Proteins Research Foundation
Foss Food Technology Corp.
Fuhrman Diversified Inc.
Grain States Soya, Inc.
Griffin Industries, Inc.
Harcourt Brace Canada
International Dairy Foods Association
International Ingredient Corp.
Iowa State University Press
LABSMART LLC
Livestock Conservation Institute
MAABRE
MAI/Genesis
Meyer Service & Supply Ltd.
Milk Specialties Co.
Mini Mitter Co., Inc.
Mosdal Feed Carts
National Pork Producers Council
National Research Council/Committee on Animal Nutrition
Nutra-Flo Company
Ontario Farm Animal Council
Pfizer Animal Health
Pioneer Hi-Bred International, Inc.
Prentice Hall
Rhône-Poulenc Animal Nutrition
SORVALL
Soyplus/West Central
The VIII World Conference on Animal Production
U. S. Department of Agriculture-CSREES
University of Kentucky
USDA
VASA, Veterinary Division of Agri-Sales Assoc.
VIII World Congress on Animal Production
Zapata Protein (USA), Inc.

Agreement to Reserve Exhibit Space

1998 ADSA-ASAS Joint Meeting and Western Section Meeting
Colorado Convention Center
Denver, Colorado
Hosted by Colorado State University
July 27-31, 1998

A. EXHIBIT SPACE AGREEMENT

Yes, we would like to reserve space for our exhibit at the 1998 ADSA-ASAS Joint Meeting and Western Section Meeting.

Name ___________________________________________________ Title _______________________

Name of Firm/Organization ______________________________________________________________

Address_____________________________________________________________________________

City_____________________________ State _______ Zip/Postal Code _________ Country__________

Phone (______)_________________________ FAX (_____)__________________________________

E-mail ______________________________________ Web Site _______________________________

B. CONTACT TO WHOM SUBSEQUENT EXHIBIT MATERIALS SHOULD BE SENT

Name _______________________________________Title___________________________________

Address ____________________________________________________________________________

City _____________________________ State ______ Zip/Postal Code ______ Country _____________

Phone (______)_____________________________ FAX (_______)____________________________

C. BADGE INFORMATION

Please complete the following information as it should appear on the meeting badge (List additional workers on an attached page):

Name of 1st booth worker ____________________Name of 2nd booth worker _____________________

Company Name ___________________________ Company Name______________________________

City, State ________________________________ City, State __________________________________

D. BOOTH ASSIGNMENT

Number of 10' x 10' spaces _______ Total cost for spaces requested $____________
(Zone A spaces - $950, Zone B spaces -$800)

Our booth choices are 1st #______ 2nd #______ 3rd #______ 4th #______ 5th #______ 6th #______

Any firms/organizations you prefer not to exhibit near ___________________________________________

____________________________________________________________________________________

E. BOOTH DESCRIPTION

The names, addresses, and product descriptions of exhibiting companies and organizations will be published in the ADSA-ASAS Joint Meeting and Western Section Meeting Program if received by May 15, 1998. Please limit to 50 words. ADSA and ASAS reserve the right to edit copy.

Products/Services: ____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

This application is made subject to the rules and regulations on the reverse and to the regulations of the Colorado Convention Center. Payment accompanies this contract. This agreement should be mailed in duplicate with payment to:

1998 ADSA-ASAS Joint Meeting and Western Section Meeting
Attn: Exhibits Department
1111 North Dunlap Avenue
Savoy, IL 61874
Telephone: (217)356-3182; FAX: (217)398-4119; E-mail: lorenan@assochq.org

SPACE BELOW TO FILLED OUT BY ADSA-ASAS

Date application opened: ________________Space assigned: Booth(s) # ________________
Amount received: $_______________________  _________________________________________
                                            Signature of Annual Meeting Coordinator 

1. Payment for exhibit booths must accompany the application for exhibit space.
2. Space reservations received by April 15, 1998 will be assigned choice of space(s) based on receipt of Agreement to Reserve Exhibit Space with payment. Contracts received after April 15 will be honored on an availability basis.
3. All booths must be set up and ready for the official opening of the exhibit hall at the time specified in the exhibit prospectus. Exhibitors are not to begin breaking down booths before the official closing time as specified in the exhibit prospectus.
4. Cancellation policy: Exhibitors who notify exhibit management 90 days or more prior to the opening of the exhibit qualify for complete refund, less a $75 cancellation fee. If space is cancelled from 90 to 30 days before the opening of the exhibit, a 50% refund will be made. If the space is cancelled 30 days or less before the opening of the exhibit, the exhibitor will be liable for the entire space fee. All cancellations must be made in writing to the Exhibits Coordinator.
5. Exhibitors are prohibited from making sales that result in the exchange of merchandise and/or money in the exhibit hall.
6. ADSA-ASAS reserves the right to direct the show decorator to uncrate and set up any exhibit display that is on the floor, in its booth, but has not been uncrated by the hour before the opening time. This does not apply to packing boxes of the exhibitor's product but to booth structures (shelving, backdrops, lights, and the like). The exhibitor will be billed for labor and other costs involved. Exhibitors may handle their own hand-carry materials in and out of the Denver Convention Complex facilities. However, any materials requiring the use of equipment for delivery, i.e. dollies, fork lifts, hand trucks, will be handled by the Denver Theatrical Stage Employees Union, ISTSE, Local 7.
7. Exits and aisles must be clear of boxes and materials during show hours. Electrical lines must be accessible at all times.
8. Nothing shall be attached to any of the pillars, walls, doors, floors, etc. in such a manner as to deface or destroy the property. The use of cellophane or masking tape or similar products on painted or papered surfaces is specifically prohibited. All posters, signs, and similar advertisements should be posted on billboards designed for that purpose. Nails, hooks, tacks, and screws must not be driven into pillars, walls, doors, floors, etc.
9. Exhibits must be designed and erected in such a manner as to avoid blocking the view of adjacent exhibits.
10. Audiovisual and other noise-emitting equipment used in exhibits may not be operated in a manner that will disturb other exhibitors.
11. All demonstrations or other sales activities in the exhibit hall must be confined to the limits of an exhibitor's own exhibit booth. Distribution of literature may be done only from within the booth assigned to the exhibitor presenting such materials. Firms or organizations not assigned space in the exhibit hall will not be permitted to solicit business within the exhibit hall.
12. Character of the exhibits is subject to approval of the ADSA Board of Directors and ASAS Board of Directors. The right is reserved to refuse applications of concerns not meeting standards required or expected, as well as the right to curtail or to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct of persons, etc.
13. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, and hold harmless the American Dairy Science Association (ADSA), the American Society of Animal Science (ASAS), the Colorado Convention Center, and its employees and agents from any and all claims, losses, and damages to persons or property, governmental charges or fines, and attorney's fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy, or use of the exhibiting premises or a part thereof, excluding any such liability caused by the sole negligence of the Colorado Convention Center. In addition, Exhibitor acknowledges that ADSA, ASAS, and the Colorado Convention Center do not maintain insurance covering Exhibitor's property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the Exhibitor.
14. Each exhibitor is charged with knowledge of and compliance with all laws, ordinances, and regulations pertaining to health, fire prevention, and public safety. All booth decorations must be flame proofed, and all hangings must clear the floor. Electrical wiring must conform with National Electrical Code Safety Rules.