Officer Duties and Responsibilities

President

˜ Oversees all activities of the meeting.

˜ Attends the ADSA Board of Directors meeting (ex-officio capacity) to report on

student activities.

˜ Attend the Host/Board of Directors Dinner

˜ Attend the ADSA Board of Directors Meeting

˜ Submits an annual report on the status of the student affiliate to the parent organization

of ADSA at the business meeting.

First Vice President

˜ Coordinate the student mixer.

˜ Select three judges prior to the meeting to judge the following contests:

-Chapter Award Contest - judge chapter displays

-Annual Reports

˜ Select three judges prior to the meeting to judge the following contests:

-Yearbook Award Contest

-Scrapbook Award Contest

(You will need a total of six judges for the contests.)

˜ Coordinate the scoring for the contests.

˜ Work with Secretary-Treasurer to add up points for part III on Chapter Award

Scorecard.

˜ First Year Advisor will assist you with the contests.

˜ Present the awards for the Chapter Contest, the Yearbook Contest, and the Scrapbook

Contest at the Awards Luncheon.

˜ Serve as the representative to the Purina Teaching Award Selection Committee. (They

contact you with information via mail –for more info, contact ADSA at 217/356-3182 or adsa@assochq.org)

˜ Invocation at Awards Luncheon.

Second Vice President

˜ Work with Molly Kelley to prepare a display of student activities for the national

meeting.

˜ Coordinate and lead the panel discussion for the Activities Symposium at the national

meeting.

˜ Serve as representative to the Milk Industry Foundation Award Selection Committee.

(They contact you with information via mail – for more info, contact ADSA at 217/356-3182

or adsa@assochq.org)

˜ Introduce speaker at awards luncheon.

Third Vice President

˜ Present the following awards at the luncheon:

-Outstanding National Student Affiliate Advisor Award (Say a few words about

the outstanding advisor)

-Student Chapter Most Miles Traveled Award (Tell how many people came from

the school and how many miles)

-Gavel for outgoing president

˜ Collect data at the national meeting to determine the winner of the Student Chapter

Most Miles Traveled Award. (Miles traveled by each chapter times members attending

the national meeting.)

˜ Chair the Outstanding Student and Advisor selection committee.

- In charge of getting three judges for the selection of these awards.

(Use same 3 judges for both contests)

˜ Second Year Advisor will assist you with your duties.

Secretary/Treasurer

˜ Keep minutes of all meetings.

˜ Help with officer and advisor election.

-pass out ballots

-collect ballots

˜ Send minutes from the national meeting to the SAD Liaison by September 1.

˜ Chair the Web Site Contest selection committee.

- In charge of getting three judges for the selection of the Web Site Contest.

Officer-at-Large

˜ Coordinate the Undergraduate Paper Presentation Contest.

˜ After May 1, select three judges for all three divisions of the contest.

˜ Present the top 3 winners in all divisions at the awards luncheon. (say what their paper

was about, etc.)

˜ The Second Year Advisor will assist you with the contest.

˜ Coordinate with the photographer during the awards luncheon on the identification of all

award recipients and other persons included in the photographs. Pictures to be taken:

- Production Paper Winners - first three places (each person gets picture taken with President )

- Dairy Foods Paper Winners - first three places (each person gets picture taken with President)

- Original Research/Independent Study – first three places (each person gets picture taken with President)

- Outstanding Advisor (picture taken with President)

- Outstanding Student (picture taken with Third Year Advisor)

- Most Miles Traveled Chapter

- Chapter Award Winners - first three places

- Chapter Yearbook Winners - first three places

- Chapter Scrapbook Winners - first three places

- Exchange of gavel - Outgoing president with incoming President

- NEW Officer and Advisor Team

First Year Advisor

˜ Plan the awards luncheon with host committee and SAD Liaison.

˜ Assist President with the chapter contest, yearbook contest, and scrapbook contest.

˜ Announce names of outstanding student recognition awards (Gold, Silver, Bronze).

(If the chair of the committee is not at the luncheon. Announce only those present)

Second Year Advisor

˜ Assist Third Vice President with the outstanding advisor and student selection.

˜ Assist officer-at-large with the undergraduate paper presentation contest.

˜ Oversee the undergraduate paper presentation abstract submission process.

Third Year Advisor

˜ Help with the overall running of the Student Affiliate Division Annual Meeting.

˜ Announce Outstanding Student Award Winner at the awards luncheon.

˜ Fill in where needed, especially in finding judges for all the contests.