Annual Report

To maintain its charter, local chapters must submit an Annual Report. The report should include a membership structure of the club, a summary of the year's activities, and a summary of club activities as outlined in the recommended format.

We have enclosed a sample of the Annual Report Title Page that should be attached to the report. To reduce postage costs for clubs, clubs are no longer required to send the entire Annual Report to headquarters. Clubs should send only the completed Annual Report Title Page by the May 30 deadline to maintain their charter and to qualify for participation in the Annual Report competition.

Additionally, to participate in the Outstanding Chapter competition, clubs should bring their complete Annual Reports to the first Business Meeting on the first day of the annual meeting. If your chapter is not attending the annual meeting and would like to compete in the judging competition, send the complete Annual Report to ADSA Headquarters four weeks prior to the meeting.

Annual Report Title Pages received after the stated deadline will be accepted, but clubs will incur a 5-point late deduction on the Outstanding Chapter Award Scorecard. Annual Report Title Pages should be sent to ADSA Headquarters. The SAD First Vice President will coordinate the judging competition and the SAD First Year Advisor will assist.

FORMAT FOR ANNUAL REPORT

I. Club Structure

A. Club Officers and Advisors

B. Membership (Does not affect the chapter competition scoring.)

II. Summary of Year's Activities

A. Calendar of Events for the Year

1. Activities for each month

B. Complete Financial Report

1. Ending Balances for each event

a. expenses

b. profits

c. Net and Gross

III. Details of Year's Activities

A. Title of Activity

B. Committee Structure (if applicable)

C. Description

1. Purpose

2. Organization

3. Extent of Participation

4. Success (or Failure)

5. Financial Aspects

a. expenses

b. profits

c. Net and Gross