DUE DATE: Abstracts must be submitted by 11:59 p.m. (central time) on Thursday, February 20, 2020
General Information: Members are encouraged to submit original research, teaching, and extension abstracts. Oral presentations and posters should consist of original, completed work that has not been accepted for publication in a journal. Members are encouraged to present research findings in poster sessions to expand the presentation of material, to facilitate discussion of research results among members, and to diversify the meeting format.
Authors need to be aware of patent considerations before submitting abstracts for publication.
No-Show Policy: Because of an increase in nonmember no-shows for posters and oral sessions, the following policy has been implemented for the 2020 ADSA Annual Meeting. If an abstract is accepted, the author(s) must attend the meeting to present. If a nonmember presenter is not registered for the 2020 ADSA Annual Meeting by March 15, 2020, the abstract will not be published. It will be removed from the program and will no longer be available for presentation at the meeting.
Abstract Submission Guidelines: All abstracts must be submitted online at https://www.adsa.org/Meetings/2020-Annual-Meeting/Abstracts
It will not be possible to submit abstracts after the deadline: Thursday, February 20, 2020. When you submit your abstract, you will be given a tracking number and password. Make a note of these; they will allow you to revise your submitted abstract at any time up until the deadline.
Space limitations allow a maximum of 2,300 keystrokes (including characters, spaces and punctuation, title, keywords, and tables). Begin the count at the title and end the count with the last keyword or end of a table, if one is included. Do not insert hard or soft returns in the body of the abstract; it must be a single paragraph. Only one table per abstract is permitted. The word count does not include author names and affiliations. The system will automatically reject abstracts that are too long. Special characters, such as Greek letters and math symbols, are available on the electronic submission form itself.
Abstract Requirements: The author submitting the abstract is responsible for its content and the quality of the preparation.
Abstracts are required for all submitted papers, all invited papers, and all symposium presentations.
Individual program committees are responsible for accepting or rejecting abstracts. Criteria for acceptance or rejection will include those outlined here and in the “Quality Standards for Abstracts” document at https://www.adsa.org/Meetings/2020-Annual-Meeting/Abstracts. The program committee will also consider originality, clarity, and merit. Consolidation of results into one combined abstract is urged whenever possible.
The Overall Program Chair has the authority to restrict the number of abstracts accepted. The program committee chairs have the authority to restrict the number of presentations per presenter. However, there is no limit on the number of abstracts an individual may submit. Individual program committee chairs also have the prerogative to place papers submitted for oral presentation into a poster session, or vice versa. If withdrawal of an abstract becomes necessary, please notify Cara Tharp, Program Coordinator (carat@assochq.org), immediately.
Author Notification: Authors will be emailed by March 20, 2020, indicating the status (accept or reject) of their abstract. As soon as the program is finalized with presentation days, times, and locations, authors will be notified and this information will be posted on the meeting website at https://www.adsa.org/Meetings/2020-Annual-Meeting.
Presentation Information:
- Oral Presentations: Each session room will be equipped with a computer and an LCD projector. Presentation files must be compatible with Microsoft PowerPoint 2007 or later. Files can be uploaded through the abstract system in advance of the meeting or accepted on site by 5 p.m. on the day before your presentation. No files will be accepted in the session room, and the use of a personal laptop for presentation will not be permitted. Detailed information on oral presentations will be posted on the website at https://www.adsa.org/Meetings/2020-Annual-Meeting. The usual time scheduled for an oral presentation is 12 minutes, with 3 minutes for questions, discussion, and speaker transition.
- Poster Presentations: Presenters must be present at their poster for 2 hours (7:30 to 9:30 a.m.) on the day of their presentation. The boards will be 48 inches (121.9 cm) high and 96 inches (243.8 cm) wide. Presenters must furnish their own tacks or stick pins (no Velcro). All posters must be up by 7:30 a.m. on the day of the presentation and should remain up until 5:30 p.m.
Individual program committee chairs have the prerogative of placing papers submitted for oral presentation into a poster session and vice versa. Please check the schedule carefully to ensure you know the type of presentation you have been scheduled for, as well as the date and time of the presentation or poster.
If your abstract includes a table: The electronic submission form allows submission of 1 table per abstract (optional), and the content of the table will count towards the 2,300 keystroke limit. The abstract width allows for 70 keystrokes per line, including spaces. Tables should be a maximum of 10 columns and 15 rows; keep this in mind when you are formatting tables. Tables that are too wide cannot be formatted properly.
Abstract Categories
In an effort to help streamline the submission process, we have updated the abstract submission system. Immediately after entering your author and institution information, you will be asked to categorize your abstract by answering the question, “What type of abstract are you submitting?” The following categories will be available:
- Aegular or platform section abstract
- An invited (symposium) abstract
- An ADSA graduate student poster or oral competition abstract
- An ADSA-Student Affiliate Division undergraduate student competition abstract
- An ADSA sectional graduate student competition abstract
The sections available will depend on the category chosen. A full list of available sections is shown below.
Section Preferences
The following are sections to which you may submit your abstract:
Submission Procedures: If, after reading these instructions, you have any questions regarding submission, please send an email to abstract@assochq.org.