GENERAL ABSTRACT FAQ
Q. Where and how do I submit an abstract?
A. All abstracts must be submitted electronically via the ADSA Annual Meeting abstract portal.
Q. What is the deadline for abstract submissions (open, invited, graduate, and undergraduate submissions)?
A. The deadline for abstract submissions is 11:59 p.m. CT on Tuesday, February 9, 2027. Save the date to your calendar.
Q. How do I edit my abstract after the submission deadline?
A. Edits after the submission deadline must be approved by the program section chair and be completed within 48 hours of approval.
Q. Where do I find the name of a program section chair?
A. Once your abstract is submitted, you can use the Discussion area in the abstract to contact the section chair. You may also email abstracts@assochq.org for assistance.
Q. When will I know whether my abstract is accepted?
A. The abstract system will send an automatic email to the corresponding author when the section chair finalizes the decision on the abstract. You may also log in to your account in the abstract submission system to view the status of your abstract.
The deadline for final status assignment (Accept/Reject) for abstracts is Friday, March 12, 2027. Save the date to your calendar.
Q. When will I know the day and time of my presentation?
A. We will email you ahead of the meeting. As soon as the program is finalized, it will be posted to the website.
Q. Is there a limit to the number of abstracts I can submit?
A. There is no limit on the number of abstracts an individual may submit. However, the Overall Program Chair has the authority to restrict the number of abstracts accepted, and the program committee chairs have the authority to restrict the number of presentations per presenter. Additionally, only one abstract per presenter will be considered for oral presentation. Therefore, if a presenter submits more than one abstract, they must decide which one they prefer to present orally and select that option during abstract submission.
Q. If my abstract is accepted, am I guaranteed the presentation type I selected at the time of submission?
A. No. Individual program committee chairs may place papers submitted for oral presentation into a poster session, or vice versa. Please check the schedule carefully to ensure you know the type of presentation for which you have been scheduled, as well as the date and time of the oral or poster presentation.
Q. How large are the poster boards?
A. The poster board surface area is 48 inches (121.9 cm) high and 96 inches (243.8 cm) wide. Your poster does not need to fill the entire area available, but it cannot be larger than the surface area provided. The top of the poster space should include the abstract number, title, authors, and affiliations. The lettering for this section should be at least 1 inch high. Please review the poster presentation guidelines for more information.
Q. What is a platform session?
A. In a platform session, an invited speaker leads off a themed or topical oral session with a 30- or 45-minute talk, which is then followed by submitted abstract talks. This type of session can result in higher levels of engagement among oral session submitters/presenters while disseminating the most current research. Platform sessions provide a third oral session option, with a format between a symposium and a general oral session.
ABSTRACT CONTENT FAQ
Q. May I submit my abstract in a language other than English?
A. No. Abstracts must be written in English.
Q. What should I do if I have more than 15 authors for the abstract?
A. If you have more than 15 authors, please email us.
Q. What should I do if I have more than 15 institutions or companies for the abstract?
A. If you have more than 15 institutions, please email us.
Q. How long can my abstract be?
A. Space limitations allow a maximum of 2,300 keystrokes (including characters, spaces, punctuation, and one table). Begin the count at the body copy and end the count at the end of a table, if one is included. The word count does not include the abstract title, keywords, authors, or their affiliations. The system will automatically reject abstracts that are too long. Special characters, such as Greek letters and math symbols, are available on the electronic submission form.
Q. How do I check for 2,300 keystrokes?
A. Your word processor should have a word count feature that allows you to check the character and space count.
Q. What is included in 2,300 keystrokes?
A. The abstract body characters and spaces, punctuation, and one table (if included) all count toward the 2,300 keystrokes. The word count does not include the abstract title, keywords, author names, or affiliations.
Q. The guidelines state that abstracts of more than 2,300 keystrokes (characters and spaces) will be rejected. Will my abstract be rejected if it is over 2,300 keystrokes?
A. When you hit the submit button, you will be warned if you have missing information or if your abstract exceeds the keystroke limit. You can then adjust the length of your abstract and/or add any missing information at that time.
LOGGING IN AFTER THE ABSTRACT IS SUBMITTED
Q. How do I log back in to edit my abstract after submission (but before the deadline)?
A. At abstract submission, you will be prompted to enter a valid email address and a password. You can use these to log in to the abstract portal any time before the deadline.
We strongly recommend that you bookmark the abstract portal and save your abstract’s tracking number and password to make it easy for you to access and revise your submitted abstract any time before the deadline.